ETS – 2025 European Teratology Society Annual Meeting

21^st to the 24^th September 2025

FAQ

How to register
In order to register for the Annual Meeting please register online and be sure to submit your registration. Upon receipt of your completed registration form and payment, you will receive an email confirmation of your registration.

REGISTER HERE

NOTE: The congress will take place in the UK and from 2 April 2025 it is required to have a valid ETA to enter the United Kingdom. Please click here for more information.

Registration fees congress (Prices are excl. 20% UK VAT)
Early fee on or before 30 June 2025 
Members € 495.00
Non Members € 595.00
Students € 200.00
One Day registration € 225.00

Late fee on or after 1 July 2025
Members € 595.00
Non Members € 695.00
Students € 250.00
One Day registration € 225.00

The registration fee includes
• Admission to all scientific sessions
• Lunch on Monday and Tuesday
• Daily coffee breaks
• Welcome reception
• Congress Dinner

Electronic Travel Authorisation (ETA) - United Kingdom

From 2 April 2025 it is required to have a valid ETA to enter the United Kingdom. Please click here for more information. As a participant you are responsible for your own ETA in order to enter the United Kingdom. If you are denied entry to the United Kingdom, cancellation charges will apply as stated below. 

Payments
Registration is valid on receipt of payment that must be submitted at the same time. Payments can be made by bank transfer or secured online credit card payment. Upon receipt of your completed registration form and payment, you will receive a written confirmation or an e-mail of your registration. All payments should be made in EUROS (€). Personal cheques, cash payments and foreign currency are not accepted. More information about payment procedure can be found in the on-line registration form.

Cancellation and refunds
The Congress Secretariat must be notified in writing in case of cancellations. Cancellation on or before 1 July 2025: payment will be refunded minus an administration fee of 50%. For cancellations made after this date: no refunds will be made. Exchange rate differences and bank charges will also be deducted.

Paid congress fees
If we have to postpone the courses due to the COVID regulations we will refund your complete fees that have already been paid for the course registration, based on the paid fees. We will reimburse you to the credit card or account as used during the registration. If we have to postpone the courses due to the COVID we will inform you as soon as possible about the new dates.

Language
The official language of the congress is English.

Conference badges
All participants, accompanying persons and exhibitors must wear the identification badges. Entrance to meeting halls and exhibition area will not be permitted to any person without badge.

Photos and videos
Photos and/or videos can be taken at conferences. These photos/videos can be used on public websites of us or our customers as an illustration or in news items, reports, newsletters, guides, brochures, advertisements and/or social media of us or our customers. Photos and videos can be processed in the United States (e.g. by Google's YouTube). Our basis for being allowed to process the data is our legitimate interest to be able to share photos/videos for journalistic purposes and to increase our brand awareness and/or the reputation of the conference or the customer. The infringement of your privacy is limited as much as possible by informing you in advance and giving you the opportunity to object to the processing. If you object to the processing, we will remove the photos/videos online where possible and we will stop using them offline.

Liability
Upon registration, participants agree that neither the Organizing Committee nor the Conference Secretariat can be subject to any liability concerning participation related activity. Participants should, therefore, organize their own (health and travel) insurance(s).

Registration Information

All registrations and credit card payment
Congress delegate registrations are online and we expect credit card payment at the time of booking or via bank transfer. Should you have any queries about payment method please e-mail the congress secretariat: m.kostons@pcopartners.nl

We except the following payment methods:

VAT
Please note registrations are VAT liable in the United Kingdom, but you may be able to claim the VAT back if your place of work is funding you. In the registration module you have the option to fill an invoice address. Please use your company details here, including the company VAT number and/or PO number. VAT liability is depending on the country where the congress takes place, so always inform on forehand if this is not clearly stated on the website. 

Registrations
In order to register for the congress please register online and be sure to also select your additional events on the second page. Then click ‘submit’  to finish your registration.

Upon receipt of your completed registration form and credit card payment, you will receive an automatic email confirmation of your registration with the invoice.

Please contact the congress secretariat in case of further questions before you register: m.kostons@pcopartners.nl

Conference badges
All participants, accompanying persons and exhibitors must wear the identification badges. Entrance to meeting halls and exhibition area will not be permitted to any person without badge.

Registration desk
The registration area in the congress venue will be open for registration and questions on: 
Sunday 21 September: To be confirmed

Monday 22 September: To be confirmed

Tuesday 23 September: To be confirmed

Wednesday 24 September: To be confirmed

Official Letter of Invitation
Official letters of invitation, designed to help overcome administrative difficulties in certain countries, may be requested after the online registration process and congress fee payment has been completed. It must be understood that such letters do not represent a commitment on the part of the Organizing Committee or congress to provide any financial assistance.

Language
The official language of the congress is English.

Liability
Upon registration, participants agree that neither the Congress Organizing Committee, the Local Organizing Committee nor the Conference Secretariat (PCO) can be subject to any liability concerning participation related activity. 

Photos and Videos
Photos and/or videos can be taken at conferences. These photos/videos can be used on public websites of us or our customers as an illustration or in news items, reports, newsletters, guides, brochures, advertisements and/or social media of us or our customers. Photos and videos can be processed in the United States (e.g. by Google's YouTube). Our basis for being allowed to process the data is our legitimate interest to be able to share photos/videos for journalistic purposes and to increase our brand awareness and/or the reputation of the conference or the customer. The infringement of your privacy is limited as much as possible by informing you in advance and giving you the opportunity to object to the processing. If you object to the processing, we will remove the photos/videos online where possible and we will stop using them offline.

Safety and Security
It is advisable that you do not leave bags or suitcases unattended at any time, whether inside or outside the session halls. The organizers cannot accept liability for personal accidents or loss of or damage to private property of participants.

Contact

Congress Secretariat

Partners in Congress Organisation 
Avenue Ceramique 222
6221 KX Maastricht, The Netherlands
T +31(0)43 321 84 80
www.pcopartners.nl